General Operating Grant Guidelines & Eligibility
Community Arts Development Grants for NonProfit Arts Organizations in Harford County, Maryland
1. Organizations may submit one Community Arts Development grant application to Harford County Cultural Arts Board per year.
2. Save this electronic document for your files for a minimum of five years. Printing is also strongly encouraged.
3. Harford County Cultural Arts Board frequently receives more grant requests than can be accommodated by resources available. Therefore, the Cultural Arts Board retains the right to accept or reject grant applications, to suggest changes, and to support grant requests in full, in part, or not at all. In deciding on applications, the review panel considers:
a) Artistic merit of the proposed activities
b) Organizational effectiveness
c) Service to the community--how well the proposed activity or program will serve residents and guests of Harford County d) Past adherence to grant guidelines.
4. Grant awards are announced with a mailing that includes a contract (henceforth known as"Agreement"). Agreement is not finalized until signed and witnessed original is returned to Harford County Cultural Arts Board by specified date.
5. At all times, Grant, or any part thereof, is contingent upon the availability of funds from Maryland State Arts Council, a unit of the Department of Business and Economic Development, a principal department of the State of Maryland.
6. Grant-funded activities must occur within the funding period of July 1, 2017 and June 30, 2018.
7. All activities supported by grants must be open to the public and accessible to persons with disabilities in compliance with the Americans with Disabilities Act
8. General Operating Grants may be used for the day-to-day operating expenses of a nonprofit arts organization in Harford County, Maryland. Organizations may request a grant value of up to 1/3 of total allowable expenses. That is, a grant must be matched at a two to one ratio.
9. Failure to comply with any terms of signed Agreement may result in the organization being required to repay grant funds and/or jeopardize any future grant being received by the organization.
10. Must have been both incorporated in Maryland as not-for-profit and have received tax exempt status from the U. S. Internal Revenue Service. Units of government, colleges, and universities are also eligible to apply.
11. Must be located in Harford County, Maryland.
12. Primary activities must be of the Arts discipline.
13. Must comply with Title VI, Section 601, of the Civil Rights Act of 1964; Title IV, Section 1681, of the Education Amendments of 1972, and the Age Discrimination Act of 1975, Section 6101; and Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990.These state no persons, on the grounds of race, color, or national origin, sex, age or his or her handicap shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination.
14. Must maintain complete and accurate records of all activities and operations connected with the grant.
15. If the organization requires tickets to observe arts programming, a minimum of two tickets for each event shall be made available to Harford County Cultural Arts Board.
16. Harford County Cultural Arts Board reserves the right to request financial reports or other documents relating to operations or activities at any time.
17. Interim report must be filed with the Harford County Cultural Arts Board no later than January 15,2018. Failure to report may jeopardize any future grant being received by the organization and may result in the organization being required to repay grant funds.
18. Final report must be filed with the Harford County Cultural Arts Board within 30 days of completion of all activities under the grant, but always by August 1, 2018, including copies of event programs and advertising materials. Failure to report may jeopardize any future grant being received by and may result in the organization being required to repay grant funds.
19.If a significant change is made in any Harford County Cultural Arts Board-funded organization,program, or project, the Board must be notified in writing as soon as possible or no later than August 1, 2018.
20 All arts or cultural programs of the organization must be submitted to the Cultural Arts Calendar ninety (90) days prior to the event or as soon as dates are scheduled. ContactArts@HCPLonline.org with technical questions. Calendar is online at the following address: http://www.culturalartsboard.org/cultural-arts-calendar.html
21. Must give credit to Maryland State Arts Council and Harford County Cultural Arts Board whenever and wherever credit is being given – verbally, in print, and/or electronically. Suggested wording: Support for operations of “Best Drama Company” has been provided by Maryland State Arts Council through Harford County Cultural Arts Board. Go to website to download best quality logos. http://www.culturalartsboard.org/information-for-fy18-grantees.html
a) On printed materials - logos and credit line must appear.
b) On electronic documents (website, email, etc.) - logos and credit line must appear, linking to both websites (MSAC.org and CulturalArtsBoard.org)
c) Always check website (CulturalArtsBoard.org) for the most up-to-date logos and additional recommended phrases.